CAAC Minutes: 2023-07-18

1. CAAC Chair: Joe Ganakos
   There isn’t any official new business to take care of during this meeting. There were a few pieces of old business out there that had not finished obtaining necessary processes, therefore missing the cutoff date. We have to draw that line so to stay on the time constraints for Jody to enter items into the catalog.
   Joe stated from and officer report perspective, Mollie is fighting a good fight trying to make sure that all minutes are posted on the web as they should be. Joe also stated that he had a conversation with Brian, and he was told that they always get those things done. Mollie stated that Roger is out until July 24th, so after that she will follow up again.
   Carolyn said that for any substance changes that we would want to do to the curriculum maintenance system, that we would need to hire an outside consultant who works in PeopleSoft. We do not have a budget so therefore we can’t spend any money. If anyone would like to share ideas of what would be nice to see in a newer version, don’t hesitate to reach out to Joe or Samantha.
   If anyone would like to volunteer in crafting a training program or becoming a trainer for the campus, just let one of us know. It should start with the Division Chairs. Unfortunately most of the problems that we have had related with not understanding how the curriculum process works, or about maybe supporting some of the expectations, especially as it relates to documentation.
   Another big thing coming sooner rather than later is a more comprehensive review of content from Huntsville, which is an awkward situation based on how the reporting structure works within the organizational flowchart. I will probably need to tap into some of Carl’s assistance with this, as some things are just simply not in compliance.
   Our next meeting is scheduled during Convocation Week. It is rarely a business meeting as any business done there is usually due to due diligence especially in terms of reporting. Joe recommends that it be an organizational meeting again this year. With the new members we can attempt to do some light training and talk about the expectations. I am pushing HR to include some Chair training and to try to get at least start from the top down perspective. This way they will know what they are agreeing to and the fact that a Chair cannot propose and approve a motion without sufficient support from their divisions. This has been the biggest gap.
   Karen shared that the EEC has started with the process of training the Chairs. Informing and helping them to understand what their roles and responsibilities are as Chairs.
   Curtis White shared that by reading the Bylaws he had a clearer understanding of the processes.
2. CAAC Vice-Chair: Samantha Johnson
   No report from Vice-Chair

Informational Items - Administration

1. Provost/SACS Liaison: Douglas Walcerz
   No report from Dr. Walcerz

2. AVP of Academic Affairs: Dometrius Hill
   Not in attendance

3. AVP of Student Affairs: Scott Bennett
   Not in attendance

4. Registrar: Carl Husband
   No report from Carl

5. Director of Counseling: Sarah Tidwell
   Advisors are enrolling by appointment in their offices until July 31st. After this they will be in the conference center.

6. Academic Honesty Committee: Paul Arrigo
   Not in attendance

Old Business
No Old Business

Informational Items – New Business
No New Business