(0:00 - 1:05) To order this meeting of the Building Committee of the Board of Regents on Wednesday, September 18, 2024. This was a published meeting, so we do have a quorum today, but there will be no action items. So we'll move into our agenda. First item is public comment. David, do we have anyone signed up? No one signed up to speak, Mr. Chairman. Okay, thanks. Before we get to the informational reports, which is going to be the whole point of this meeting related to the recent events here on campus, I found out earlier today that John Ditto is in the hospital. I just hope that he recovers quickly. We know you guys miss him, and we certainly miss him today. I know he'd like to be here, but we know he's got a good team all around him, above, beside him, and under him. And he just had a procedure, and it came through really well, right, Annette? That's what I'm just saying. Good, glad to hear that. Well, we'll lift him up in our prayers. Okay, so without spending any more time talking, we'll just let the folks with the information start the talking. We'll start with the informational report on Hurricane Beryl and its effect on the campus. (1:06 - 1:43) I'm sure you guys are going to deliver the information in the order that's on the agenda, so I'm just going to let you have at it. That sounds like fun. All right, I just want to say good afternoon, first of all. This is going to be basically the Hurricane Beryl and effects on the campus. We have invited guests today, just in case. We have JCI. They have agreed to come and answer any questions that we may have when we get to that point. We also invited CenterPoint, but they respectfully declined. Just so you know that we did try to reach out to them, and we did talk to them. (1:46 - 4:49) What we wanted to start off with today is the storm communications. The storm communications that we had starting from 7-7 to 7-21, which was the main event of the actual storm and the main event of all the closures. If you can tell, there was a constant communication about what's going on. The emails, the text messages sent out trying to state whether we were going to be able to open, what was sent out to the public due to discontinued power outages. The power outage was a continuance for 12 plus days. We didn't end up actually getting power back to the night of the 17th. The 18th, we came in to try to start focusing on anything else that we could on the campus to try to make sure that we were open and ready to go for that following Monday. Here's our timeline. This is all of our power outages. This is everything associated with the actual power losses from the hurricane. This is from the initial July 8th to the July 19th, which is on your left. If you're on your agenda, you can reference page 1 through 4. It's actually going to show you how all this portrayed. July 30th, directly after we had already gotten our power back and started school, we had another power outage, which caused a two-hour delay. For starting, we ended up opening the campus up at 12 30. August 2nd, we had another single-phase power outage at the child daycare center, which actually caused the VFD and control panel to catch fire due to single-phase power loss. We were able to get all the kids out, got everything taken care of, and believe it or not, we were able to open back up to child care on Monday morning. August 8th, again, another power outage. This one was a short one. We didn't have to have any school closures. It actually was restored by 9 p.m., so the deciding factor was to come back to school the next day. Following that, we had one more power outage on the 13th. This one was a 4 30 a.m. power outage. This one actually caused us to lose a full leg, which made us lose everything from South Plant, Science Building, TV One, and Student Center. Due to us having to call out the high voltage vendor, we had to delay classes to start until 12 30. We actually were able to get power back up at noon. I just wanted to point out that all these campus closures, what was the root cause? The main root cause of all these campus closures was we didn't have power. Everything that led to this, Monday the 8th, didn't have power due to the hurricane. Tuesday, July 30th, lost power for two hours. We had to delay. Friday, the same thing for the child care. We had to shut it down. No power. Tuesday, August 13th, same exact thing. (4:49 - 4:53) We had a power surge. We had no power. We had to come out and get it repaired. (4:53 - 6:02) Can I just ask real quick, you say no power. Is it because CenterPoint's power went out? That is absolutely correct. Absolutely correct. And that's why I just put this little note on here stating every power, every closure that the campus had was due to no power in the buildings. That actually meant we had no lighting, no HVAC, and no safety measures for any of the students or staff to actually have a good learning environment. Yes, sir. Mike, this is an example. On August the 13th, you talked about not having power. Yes, sir. It tripped a breaker. Was it a choke fuse or is it a breaker on our side? What had happened is we actually had a major power outage out in town. With that surge that they actually had, it caused one of our breakers on our main transformer to actually blow. We had three legs working. One leg was not. But because it was a high voltage, we had to wait to get a high voltage electrician in to actually reset it due to safety measures. So we don't have the capability of resetting a circuit breaker? Not a high voltage, no, sir. Is there any... We have voltage and low voltage we can play with all day long. When it comes to high voltage, you have to have extra certifications. (6:02 - 6:55) Are there any... I know nothing about power other than... That's fine. It's important. It's important and dangerous. But is there any mechanisms that could be added to if there was a huge power surge like that that would prevent us from losing power or there's just really not much you can do about that? There's not really much you can do about it. That's kind of a tricky question when you're looking at power and breakers and main gears and transformers and things of that nature. You can put certain items on them to try, but it's a 50-50 shot. Like a surge protector at your house. If you get a surge, the surge shuts everything down. So you're still going to lose full power. Now, it may keep you from damaging any equipment from there on out, but you're still going to lose that power. There's not really anything you can do about it. So it's kind of a 50-50. It's a tricky question on that one. Thank you. Yes, sir. (6:55 - 7:12) Follow up on that. Is there equipment that would automatically reset? I know the power grid sometimes has the ability to reset after a lightning strike or something will shut things down and automatically reset. Is that... I mean, that may be a Johnson Controls question. (7:13 - 7:38) And it could be, but also in that same aspect, if you're talking like surge or anything of that nature, it's not automatically going to reset when it's a surge. It's just going to pop. Any type of surge is actually there to relieve the force going to any of your equipment and it will not reset it. Surge does not work in that nature. There are other items that we're looking into, and I'll get to those later on in the slideshow. Does that answer your question? Real quick. (7:39 - 8:24) Yes, sir. I'm not sure if this document's matching the screen. It's not matching 100%. I had to add a few things. But on July 17th, we talked about power out at 909 Decker. Then we got chillers need to dry out before starting up and issues with the motor not coming up. So what caused the chillers to need to be dried out? Or did it rain on them or something? No, sir. No, sir. Let me do a quick explanation on that. We had to power out for over 12 days. Matter of fact, would you like to try to explain how the motors work and how they have to dry out before we can start them, if you wouldn't mind? I have a JCI rep who can give you that exact answer and he can actually be more informative than I am on it. Is this one of those brand new? Come over here, sir. (8:24 - 9:12) Is this one of the motors we had just installed? Yes, sir. One of the two. So electrical equipment has to maintain the integrity of it, even when the equipment's not being used. So the chillers, so to speak, they have motor heaters that are tied in directly into the internals of the motor. And those motor heaters work whenever the chiller is down. So when the chiller's not running, the heaters are energized. With them being energized, it keeps the motor, all moisture from being collected onto the motor windings. If there's any type of cracks or deviations in the integrity of that motor winding, it keeps the moisture from penetrating. If that moisture is to penetrate those cracks or those, the degradation of the winding, it'll actually cause that motor to fail. (9:14 - 9:37) So overall, what affects the lifespan of these motors is the conditions that they're kept in. If a motor is kept in a dry environment to where it's like in a conditioned space like this, the motor will last a long time. But if it's kept in a hot box in a mechanical room that's unconditioned, then those conditions will affect the integrity of the windings over a period of time. (9:38 - 9:53) Now, how fast it affects it and how slow it affects it, it depends on the conditions. But the motor heaters are installed to try to extend that lifespan. Even if there are deviations or cracks in the winding, the motor heaters are to keep the moisture from penetrating. (9:53 - 11:51) So the moisture that got in this motor, which we were told previously, you're saying that was atmospheric moisture? That is atmospheric moisture. It was no rain or anything? No rain, no anything, sir. No, sir. But with not having any power, we of course can't run the heaters that are actually in the motors to keep that issue from happening. That's why when we got power back on the 17th, we didn't get power back until somewhere around three to five in the afternoon. As soon as we got that power back up, we actually initiated the heaters and then it has to sit for 24 hours to try to make sure that the windings are actually heated and no moisture condensation would be in there so when we go to start them that it doesn't ground out. Is that correct? Yes, sir. Y'all's operations has a strict regimen that it follows. They understand if they lose power or if y'all lose power that they follow x, y, and z and they follow it to a t typically. So why were the windings damaged? Shouldn't it have tripped out before any damage happened to the motor? Well, not necessarily. That's just something that happens over time. So when we talk about the windings, they're coated and it's like a gel so to speak and over time that gel, it's a hardened gel almost like a casing that's built around the windings and over time that casing cracks. Dust, dirt, humidity, they all play a part in the degradation of it over a period of time. Well, this is a six-month-old motor. Are we talking about the six-month-old motor? Yes, sir. I just can't understand how we can lose a six-month-old piece of equipment. Well, if you have poor power, it'll fail instantly. We just had to pull the motor off a Chiller One. That's what he's talking about. Yeah, and then I don't even think it ran six months to be honest with you. I think it's a lot shorter than that and it's such a short time we ended up, the motor shop is warranteeing the motor because it was so fast. (11:52 - 12:21) Yes, and we already knew that they were warranteeing the motor. We talked to them directly after the incident happened, but when we were actually finishing up at the 24-hour and we started trying to meg them and try to make sure that they were good to go before we started them, number two showed that it was actually going to be good and number one was already showing fail. How big of motors are these? I don't know off the top of my head, but they're, I'm going to say roughly about 500 horsepower, somewhere within that range. (12:21 - 12:25) 500 horsepower electric motor? Yes, sir. Yes, sir. 480 volt. (12:26 - 12:37) 483 phase. Yes, sir. We've got controls if we have an imbalance between the phases and the power being consumed by the motor when it starts up, we have controls to kick it back off. (12:37 - 12:48) There are controls within the drive that monitor that, a phase imbalance or a single phase event. Yes, there are safeties built into the chiller. They'll kick it off, not just monitor it, but kick it off. (12:48 - 12:56) They'll lock it out. Okay. And it would take one of us, John's controls, to come out and take a look at it, identify if there was an issue. (12:56 - 13:24) Typically, we come out, we meg the motor, make sure the integrity of the motor is good, and then we go through our troubleshooting procedure at that point. And all of that is programmed or timed so that no damage happens? Well, we can't ensure that no damage happens because electricity, I mean, it travels to the weakest point, right? We can't ensure that no damage has happened, but we can see an event that occurs and that will kick it out. So no further damage is created. (13:25 - 13:41) Atmospheric moisture building up in the motor because of 10, 14 days without the heaters being on. And then trying to start the motor right away. But it didn't kick out quick enough to... Not to catch the event if there was an event. (13:43 - 13:50) Does that answer your questions? I believe so. Well, the administration had shared some information and that just triggered more questions for me. I understand. (13:50 - 14:03) I thought I'd wait till... You don't mind me asking some questions. So when the power came on, if we would have had the motors off and the heaters on for a period of time, that would have helped the problem. That would have helped alleviate this issue, yes. (14:03 - 14:16) And before all the motors worked, before the power came back on, we did have all the motors off, everything going. We started the heaters first. Like I told you, after the time period, number two, megged that it was going to be good. (14:17 - 14:26) Number one, megged that it wasn't going to pass. And that's when we made the determination that that motor, something else had happened to it. And that's why they took it back under warranty to go look at it. (14:27 - 14:31) You knew the motor wasn't going to work. It didn't just fail. No, it didn't just fail. (14:31 - 14:35) You knew it was not going to work. Yeah, after we megged it. We had their technician out. (14:37 - 14:55) It didn't power in and come on and it failed. You knew it wasn't going to work. We actually put the dryers on it and tried to meg it and do everything else, just like our procedure that we have, X, Y, and Z. Once we made it through those procedures is when our technician from JCI, he stated that it wasn't looking good. (14:56 - 15:10) The next day, it wouldn't start, even with the dry time being complete. Number two came back online and to be honest, we were very happy. Both of them showed to be bad to begin with. (15:10 - 15:19) But we gave it that 24-hour period, came back, re-verified. Number two showed to be good. So the heaters worked, got rid of all the moisture in the windings. (15:19 - 15:24) We were able to start the unit. Everything's running good. But the other one, unfortunately, not the same story. (15:24 - 15:39) I think clarification is the details provided probably answered some of the... I'm sure answered some of the questions. Because the simple information we had was power came on and motor failed. There's a whole lot of stuff that happens between power coming on and motor fail. (15:39 - 15:45) So you follow the procedures. We got a warranty motor. So there was some failure there to begin with. (15:45 - 15:53) That shouldn't have happened as quick as it did. And you knew it wasn't going to run. And so no surprises there, except when you knew it wasn't going to run. (15:53 - 16:00) So it's good to hear. I mean, it's good to hear the process that you went through and that you make everything out. You knew two was going to run. (16:00 - 16:08) One wasn't. Yeah. Our guys have a certain amount of procedures, along with so does his technicians. (16:08 - 16:21) His technician was with our technician the whole time. And they did. They followed exactly X, Y, and Z. When they got number two chiller up, they actually tried to go back and continue to drive one to see if we'd be able to get it. (16:21 - 16:30) It still continued to make bad. And that's when we decided that it had to go back for warranty. There was a lot of cross communication between facilities and JCI. (16:31 - 17:04) It was just a matter of trying to get where we needed to be on what we needed. To institutions and plants of this size, did they ever do emergency generation to use to keep heaters going like this? Or is there a way to supplement, like we have a general power failure like this, to keep heaters on with a temporary generation capacity, temporary generator there on that building site? You understand what I'm asking? Absolutely. So we don't have this exposure? Yes, they do. (17:04 - 17:21) It's referred to as, I mean, they deem it as high as life safety, right? It's your life safety metric. Whatever it takes to operate this campus off the grid, so to speak, what needs to be maintained would be on that circuitry. Is that? Computers. (17:23 - 17:31) I'm saying specifically the heaters for those motors. He's saying life safety for the keep the campus. Whatever you deem life safety. (17:31 - 17:42) Some campuses have the whole chiller on that circuitry. That way the whole chiller can operate even off the grid if you need a lot of air. I honestly don't think we have that around here. (17:42 - 17:47) It depends on your capability. You'd have to have some generation capacity to do something like that. Yes, it depends on your capabilities. (17:47 - 17:53) But the heaters don't draw that much. No, they do not. Roughly 0.7 amps to be specific. (17:54 - 18:08) So it's very minimal. Basically, if we could keep the control power on those chillers, which would keep the oil hot, would keep the motors warm, that way whenever the power is restored, that chiller would come back up. We'd have to separate the circuitry, but it can be done. (18:08 - 18:11) 0.7 amps. That's on the motor heaters. On just the heater. (18:11 - 18:14) On just the motor heater. The internal component heater. Yes, sir. (18:14 - 18:17) So it's not a lot. How much, Judy? I just want to let you know. Okay. (18:18 - 18:29) I kind of figured that probably wasn't a whole bunch, but thank you for the clarification. All right, we're good to go. If we were to lose power again for a few days, this will happen again. (18:30 - 18:48) Right? Yes, sir. We're going to be facing... Now, is this only at that one chiller location or did the other plant have the same problem? The other plant isn't as bad because that is a conditioned space. So there is an air handler in this newer plant that it creates a better atmosphere for the motors to live in. (18:48 - 18:55) The older plant, it's an open atmosphere plant. It's very hot, very humid. During the middle of the summer and in the winter, you should feel the humidity. (18:55 - 19:11) So where this happened at is the older plant? This one happened at South Plant, the older plant. Over here. North Plant actually had power a little bit earlier because we had power at the Lofts, ATC, and North Plant, or McNulty-Haddock and North Plant. (19:11 - 19:20) We had power over there. So we did the same procedure before we got those back up and running. But for the time that power was off, even the North Plant didn't have power. (19:20 - 19:27) Exactly. It was very minimal. The conditioned air is something that the problem accumulates over time. (19:28 - 19:37) The North Plant operated, but for a week it didn't have power and didn't have heaters. It came up fine. Yeah, but we followed the exact same procedures. (19:37 - 19:50) And it might have been in a conditioned area, but when you have no power, there is no conditioned area. So it was still in the same type of atmospheric area that the South Plant would have been. But the equipment is not living in that. (19:50 - 19:56) It's not living in that. So the degradation is over time, not one week of being down. Yeah, that's right. (19:56 - 20:23) But this specific issue could be dealt with. If we looked at the campus-wide, what are the basic needs, we could develop a list and include this in there. And then how would we need to respond with temporary power in a situation like that to keep the electronics working or control in the heaters and whatever else, and whatever the demands would be for that. (20:24 - 20:47) It's actually kind of funny that you mentioned that, because once we get further into this, we have some actual lessons learned, basically future plans. And one of the things on there is a generator assessment for the generators that we have available right now and the ones that we would like to provide in the future. Yeah, I think we've got a lot of detail on that one specific part of your report. (20:48 - 21:09) I think probably some of these follow-up items, lessons learned, all that's coming. Dig in on one of them, and then we'll... Yeah, yeah, we'll... So any other questions from anyone at this point of the presentation? All right, we'll go ahead and continue with... I know you've got a lot more to cover, so thank you. All right, this is still continuing with the references from page one to four. (21:09 - 21:42) This is just our maintenance action timeline. This page specifically states exactly what we were doing and what's happening between the actual hurricane coming and the time that we actually got powered back up on July 18th. If you can tell, we had a lot of action items going, everything from checking buildings to cleaning the lot, getting everything cleaned up, the cleanup efforts with RCI, to trees being removed that were unsafe, fixing roofs, finding windows, patching, you name it. (21:42 - 21:48) We were taking care of everything. We had a skeleton crew on board. We only pulled on board who we needed on board to take care of things. (21:49 - 22:11) And we spent this time to make sure that we were able, when we got to the point of having power, that that's what all we had to focus on was actually the power issues. Any questions about that? Why would we have a skeleton crew? I think I missed part of that. Well, because there wasn't any point in bringing everybody in when we had no heat, no AC, no electrical, no anything. (22:12 - 22:29) What we were mainly doing was doing custodial cleanup work, roof repairs, trying to verify our classrooms, see where we needed to pull in contractors for possible warranty repairs on roofs and stuff of that nature. Okay. The full maintenance department is who could get there. (22:29 - 22:47) Plus, you know, some people had problems getting here because of travel due to, you know, floods and roads being blocked by trees, issues throughout their households, things of that nature. You have a list of buildings that do have generators here, Rundell Hall and all. Yes, I do, sir. (22:48 - 22:54) Were you running all these? Did they get a little exercise? Yes, sir. We have, and I'm going to be getting to those as well. We'll get to that later. (22:54 - 23:00) You want to get to the last one? I'm coming right to it, I promise. I'll wait. Look at your, look at the items on there. (23:01 - 23:05) We're trying to keep it in line now. Okay, I didn't want to get ahead. All right. (23:05 - 23:13) This last one for the maintenance action timeline continued. This is just some of the items that we had to do. Once we finally got power, this is where we walked through the buildings. (23:13 - 23:24) We did the South Plant startup starting Thursday, the day after we actually received power. That's when we found the gym pumps being down. That's when we found all the different AHUs. (23:25 - 23:40) We started walking all the buildings and we still had the same crew here. We're doing everything we could to make sure that our students can come back to school. So as soon as we got the power back on by the 22nd, we were back. (23:41 - 24:06) And we continued our efforts and continued our assessments to continue looking for any issues that were caused by the hurricane and the power outage. As we found them, we notated them, we got them repaired. As you all know, we ended up having a couple generator issues during barrel, but it wasn't something that all but one that we didn't know about. (24:07 - 24:16) Pack generator, we had a stuck throttle position sensor switch. We had actually reported it the month prior. We were waiting on the company to come out with the parts. (24:16 - 24:23) They'd already fixed it twice, still not running. To this day, this generator is still not running. We've actually released our prior company. (24:24 - 24:34) We're bringing in a new generator company, PFS, and they're already going to be coming up. This is the first one they're going to be looking at to repair. TV1 generator was running. (24:34 - 24:43) We had no issues with it till about four or five days in. We started getting a lot of squealing sounds from it. Called out the technicians. (24:44 - 24:55) They misdiagnosed it. We ended up shutting it down, and that's where we had to move the IT and make sure that we had all the IT shut down. Sorry, not even move it. (24:55 - 25:06) We had to make sure it was all shut down so that we can safely turn off the generator, not lose anything that we already had. And then, of course, Rundell generator. We actually knew about this one before the first as well. (25:06 - 25:23) The first was the first time they came out to look at it. It had an oil pressure sensor switch that would not allow the motor to turn on automatic. With that being said, we finally got that one repaired on 717 directly after the power outage was repaired. (25:24 - 25:39) So it was kind of useless during the actual power outage. Did you say it wouldn't come on automatically? That was the one for Rundell. But you can manually start it and run it though? We didn't because of the oil pressure switch. (25:40 - 25:53) We didn't know if it would actually start on a run. There was the other one that wouldn't come on. What causes them to not work when you need them? It could be various different reasons, just like your vehicle. (25:54 - 26:02) All it is is a motor on the inside of it with a generator attached to it. Are there any, because of course I don't know much about generators either. No, you're fine. (26:03 - 26:08) But are there any, I assume there's routine maintenance. Yes. On them to make sure, you know. (26:08 - 26:27) That's where our generator company was supposed to be coming out, doing all the general maintenance, making sure the PMs were completed for preventative maintenance. Were they not doing that? Well, they were, but like I said, they were misdiagnosing some of the issues. So we actually have gotten rid of them since and we've hired a new company, BFS. (26:28 - 26:40) The three generators, PAC, Rundell and TV1. Yes, sir. So just summarize, did any of those three operate during the outage? TV1 operated for about four days and then we shut it down and after that, no, they did not. (26:41 - 26:44) Okay. So of those three, we really didn't get much out of. No, sir. (26:46 - 26:53) Yes. Years ago, the college had a trailer mounted mobile generator. I don't know how big it was or what its capacities were. (26:53 - 27:18) Do we still have that or is that? We still have it, but I told it's not, it's not a very reliable generator and what they were afraid to put it on TV1 if it's not reliable because it's not in the PM cycle, but we're looking at actually replacing that to have an extra mobile generator, just in case. We will be able to just tie it in where we needed it. Well, once we make sure that all the tie-ins are there so we can actually make the connections, yes. (27:20 - 27:44) So on this sheet that you got here, did you say that, how many of those performed the entire time? All but the three. All but the three performed the entire time? All but the three worked as planned, as needed. Does the college maintain PM records on these or we rely on the third parties? We relied on the third party for the actual records, for the PM records. (27:46 - 27:57) We have mainly the POs and things of that nature that we've actually gone through and paid for them. Like I said, that's why we're moving to a different company. We have, we do go out and actually service them. (27:57 - 28:12) We have PM records on our school dude system for us to go and check them, but it's not for the actual PM what they're doing. Not the filters and, because that's actually including our PM cost. Are these exercised on a regular basis? Yes. (28:12 - 28:19) Is that documented? We have the hour logs and all that? Yes, sir. So we know that they had been running. Yes, sir. (28:20 - 28:26) All but the two. TV one was actually running until we actually went into the storm. It started squealing. (28:26 - 28:36) We had to shut it down so we didn't lose it. Yeah, I mean, you had the logs that show where they were exercised a week or two prior to the storm. Everything gets put in the system. (28:36 - 28:41) Yes, sir. Okay. I got one more question. (28:41 - 28:44) No, go ahead. Okay. These are thoughts that have come across my mind. (28:45 - 29:13) If we are facing an event like this and nobody would kind of I underestimated what barrel was going to be. Is there thoughts, discussion or a process to shut down, to disconnect ourselves from the power company and run what we need to run on generators so that we avoid the disruptions and surges and whatever else and then bring the campus back when we have steady power after the storm? No. Okay. (29:14 - 29:21) A good question. No, but no. Our generators, we don't have enough power to completely do all that. (29:21 - 29:36) Right now, we have nothing on South Plant and North Plant, which is our two main issues that we have right now. We've already been in negotiations talking to an architect trying to get South Plant and Science put on one generator. And with this coming around, we were talking about North Plant generator. (29:37 - 29:58) And you'll see that things in the next slide. But what I just really wanted to show you all here is this is what our generators actually service. Because I know that was one of the questions that somebody had was what are our generators actually do? And if you notice onto the right of the diagram, it actually shows that they service emergency lighting and then whatever else that they may actually service. (29:58 - 30:10) What they actually operate. So I hope that really helps mostly mostly natural gas to most all except for two. And we're talking about conversions to the two diesels. (30:10 - 30:17) So 100 KW generator servicing emergency lighting. That's kind of like an overkill. Yes, it is. (30:17 - 30:23) I mean, I got 24 KW that runs my whole house. Yes, sir. Air conditioning units and pool pumps. (30:23 - 30:35) I'm embarrassed when my landscape lighting's on and everybody's out. But I mean, you got four times the capacity here running emergency lighting. And I know it's probably just the way everything's wired up and all that, you know, you can't power up everything. (30:35 - 30:43) And but yeah, it's a lot of KW for emergency lighting. And it really is. I was actually kind of surprised myself. (30:43 - 30:55) But like I said, this that's been there since 19. Yeah, I mean, I get the freezers and all that kind of stuff on the same 100 KW, but that seems more reasonable. But yes, sir. (30:56 - 31:03) Yeah, there may be in time you could look at what other things could be put on that generator. Yeah, all depending on the wiring circuitry. Power it up. (31:03 - 31:10) I mean, it's. But chances are, though, at the pack, we're not going to be using it anyway. Most likely to need. (31:10 - 31:22) I'm talking about, yeah, not the pack, but the buildings, you know, Motor Hall and, you know, Rundell Hall. I would think Motor Hall is probably loaded up pretty good. Yeah, Motor Hall runs all the cafe freezers. (31:22 - 32:00) Then it also runs the entire old game room, which is now the IT service help desk, which is actually where we actually did payroll at this last hurricane, because that was one of the easiest areas that we had access to have power, AC, Internet service and available area to actually put other people to be able to work. How many entry points of high voltage? I'm not talking about our little building over here, the house, you know, the major service points on the campus that we have. And do they all have the same source? I mean, are they coming from the same major circuit? No, they are not. (32:00 - 32:25) But right now I'm working on a proposal scope for an RFQ for an actual Sioux Utility landscape. And we're actually looking at doing sewer main underground with electrical and all of our utilities so we can actually have a topographical map that actually shows us everything, because that's something else that we need to look at and have things coming in from different directions. Yes, sir. (32:25 - 32:47) I take it that stuff over the north plant is not fed by the same circuit? No, sir. It's fed down Texas Avenue and then everything that's coming into the arena on Lee Drive is service from across the tracks. Everything is coming into the three legs off of our main transformer coming in behind maintenance facilities is coming from the other side of the tracks on Pruitt Drive. (32:48 - 32:57) We have three different three or four. Three or four. It's quite a bit to try to wrap your head around when you're trying to figure out where everything's coming from. (32:57 - 33:07) Add it on a piece at a time. Yes, sir. So the first one at the ATC building, that's the largest, I guess, of the generators. (33:08 - 33:24) And that's the library building. That only are you saying that only operates emergency lighting? That is 100% correct, sir. So which of these buildings can we actually move into and operate from for a few days or? Molar. (33:26 - 33:46) Molar is probably one of the better ones that we could actually use for, like, we're talking about like an emergency command center or something of that nature. Is that what you're talking? Yeah, which building do we use to mobilize people? Molar or Rundell Hall? Molar would be the more sufficient, being that it has its individual AC. It's got IT ties. (33:46 - 34:03) It's got everything that we need to actually do operations or command control. Also in Rundell Hall, the presidential suite is also set up for the same incidents or same type of capacity. But other than that, that would be basically the only two. (34:03 - 34:12) It has its own air conditioning? Don't remember if that one has its own AC, but I know that Molar does. Don't look at me to answer that question because that pretty much speaks to it. I don't know the answer. (34:12 - 34:18) I do not believe it does, no. OK, but I think it's electricity-based. It's just the computers and the... Yes. (34:19 - 34:35) Molar Hall has it all. It has an individual standalone AC unit with IT, with power with what we need. So TV1, that's where our data processing, our servers are all at. (34:35 - 34:49) That's correct. So does that building run completely off the generator? No, sir. The only thing that runs off that TV1's generator is the actual server room, the server room, air conditioner, and the conference room for the IT area. (34:50 - 34:55) And it's not even for the full AC. It's just the AC that's in the actual server room. The Wiebert unit? Yes. (34:57 - 35:27) So if we're down, say, for an extended period of time... Yes, sir. ...and we have the generators up, do we have enough hooked up to these that we can get servers over to Rundell Hall? That connectivity operates? If I'm not mistaken, are you talking about IT or...? Because sometimes, you know, if you've got a building in the middle that hasn't got power, you can't... It's a break in the connection, so to speak. But that's another... It's totally separate from power. (35:27 - 35:36) I mean, we have to have power, but also that's another provider. Yeah, but also those two buildings do have connection. It is connected into TV1. (35:36 - 35:40) It is used as another offsite. Say that again. I'm sorry. (35:40 - 35:55) It's actually able to be used with our AT towers in TV1. They are connected. So if the generator in TV1, that will run all of our servers. (35:55 - 36:05) It'll get us... Assuming the internet's up, that'll work. All the data comm... Correct. ...that we need to Verizon or whoever, that all works on that server. (36:05 - 36:16) Yes, sir. And that generator. And then if we're over in Moeller or Rundell and those generators are up, those people can access... The servers. (36:16 - 36:25) ...everything and that works. And that did work. Well, it works until the generators... Until the TV1 generator died. (36:27 - 36:36) Why? Because the TV1 generator still serves the servers. Without the servers, the internet to the Moeller doesn't work. We're actually connected through the servers at TV1. (36:36 - 36:50) Right, right. I think the long range planning is going to... We're going to figure out how to have an emergency operations center that's powered up to run what we need to run to operate. Not bring everyone in necessarily, but I look forward to that plan. (36:53 - 37:08) And the offsite data storage, of course. Yep, yep. Mr. Chairman, I'm just thinking, how can we avoid having registration interrupted? Keep at least that part going, not having everybody... As long as we can keep the TV1 servers going, then we'll have registration going. (37:08 - 37:35) I think power... Correct. Power, IT up and running, and connectivity to the outside world is what you need. And if you can do all that in one place and you can pretty much function like it's happening in three places, right? But I mean, those are the... When we start talking about priorities, we've got 100 KW generators powering emergency lighting in buildings we're not occupying because no one can go in them. (37:36 - 37:45) We'll figure out how to make all this stuff make sense. And that's where the maintenance facilities master plan will come into play. I mean, we need emergency lighting. (37:46 - 37:55) 100 KW is a little overkill, but... Just a little. Yeah. Diesel, do we have our own supply of diesel? No, we have to actually go out, get diesel and bring it back. (37:56 - 38:07) We're also working on a contract with one of the like jam distributing or one of those to actually try to see until we get the conversion. Because they'll still deliver. Just like Buster Brown. (38:07 - 38:17) We have enough pipe to get that much natural gas in to add more generators onto it. Yeah, we should. We actually should. (38:17 - 38:29) We have quite a bit of natural gas coming into campus. We still need to get somebody in, an architect or someone of that nature to come in and look at and see what we can do. But we haven't started that process at this time. (38:30 - 38:50) I think if you took all the KW worth of natural gas generation we have right now, it's feeding all those, right? Yeah, but if we take some of these off of diesel and put them on natural gas, and then we add some more generators. The most recent generator added was a student resource center. 24 KW to power up what is powering up more than emergency lighting. (38:51 - 38:58) Some of these are overkill. I think, you know, reducing the size of those generators reduces natural gas usage. I think that's what somebody will figure out. (38:58 - 39:15) Yeah, or add more to it. And again, if you look at our future preventative measures, one of the items on there is the generator analysis. And it's actually going to be with the facility's master plan to actually try to find out what we need in additional and what the usefulness of our current generators are that are in place. (39:15 - 39:26) So one more question. Yes, sir. If TV1 is up and running, can all of our employees work from home like we did during COVID? That all will work. (39:28 - 39:35) And everyone still has connectivity. Correct. Passwords and VPNs, that all still works. (39:35 - 39:43) Correct. Because it's the same exact towers, everything else. It's just we're giving it from building power to generator power. (39:43 - 39:52) That's it. Most people have access from home. Because we don't give everybody laptops at their desk. (39:53 - 40:04) They have desktops. They can't take them home. I'm just asking, if we were down for a week or two or three, could everybody work from home if they had to? Well, they had to have electricity too. (40:04 - 40:15) And like for me, we didn't have it or internet. Yeah, like even in Crosby where I live, we were out of power for six days. Some of Baytown was out for eight to 10 days, some for longer. (40:16 - 40:21) Say that again. Just your residential power. I mean, if they don't have power at all, then there's not really anything we can do. (40:21 - 40:33) Well, I only lost power for 10 hours, but I didn't have internet for five days. I think on our end, what we control is what we control. Exactly. (40:33 - 40:39) Our power, our connectivity. And that's all we can control. And once you get outside of there, everybody's dealing with their own issues. (40:40 - 40:46) Yes, sir. Right. But we need to be able to know that if they have power and internet, they can access us. (40:46 - 41:05) They should be able to get on, yes. Now, whether their VPN is set up or however they're actually getting on, that's, I don't know about that part. If we happen to have another disaster here other than a hurricane that just maybe just affects us, we could close down, people could work from home, you know, like we did. (41:05 - 41:14) We need to be prepared for that. But we have power on campus, so full power on campus, they'll still be able to have their computer to VPN too. Right. (41:14 - 41:20) As long as it's on, right? We don't know about the precedent. I know that part. We're just talking about the campus. (41:22 - 41:34) So what do you have on these preventive measures to highlight for us? All right. What we got right now for the future preventative measures, we already went over the generator analysis. The top one, we're currently looking to add the generators to the south and north physical plants. (41:34 - 41:45) That's so we can keep circulating anytime we need to, especially in different inclement weather. That's one of the biggest issues we run into here. That's why we started talking about it this last season. (41:48 - 41:59) When we can't run our systems, that's when we're more vulnerable to all of our pipe racks, freezing and everything else. As long as we can keep them moving, then that saves us from losing all of our HVAC, our pipe racks and everything else. Saves us a lot of money. (42:00 - 42:10) You're talking about the heaters? No, this is actually the full system. This is north end plant. To run the two 500 horsepower motors? No, run everything. (42:11 - 42:15) The full tiller. Yeah. Which includes two 500 horsepower motors. (42:15 - 42:25) It also includes the regular pump motors. It also includes the three north plant motors, chillers and their motors. But that's having two generators, one on each spot. (42:25 - 42:46) This is one of the things we have been discussing and looking at. And we've already been trying to negotiate with an architect to come out. We've already had one visit to try to get everything negotiated on where we need to put power panels because we're also wanting to use the south plant to actually power up the freezers and everything in the science building so that they don't lose all their specimens for all their freezers that we keep out and run cords for. (42:47 - 43:06) It has multiple facets that we're going to use it for. And this is why we've actually already been looking into this. So I guess the reason we didn't do that when we built like the north plant is because typically if power is off everywhere, no one's really here except maybe maintenance. (43:07 - 43:26) And we don't really wouldn't have to have those chillers, right? But if it happens to be in a freezing vent and we can't circulate our water, our chilled water and our condensate and all the waters that we have going through the pipe racks, when they can actually stand still, that's when it freezes. That's when it busts and blows the pipes. It blows the coils in the AHUs. (43:26 - 43:37) And that's where we have a mass replacement. But if we're able to circulate these systems and actually keep the water moving, moving water doesn't freeze. I thought we had glucose in those. (43:37 - 43:48) We don't. If standing water will still freeze. We're talking about keeping our mechanical systems moving, not for using the facilities, but for protecting. (43:48 - 43:51) But to keep it moving for. Protecting the equipment. The protection. (43:52 - 44:10) The piping, everything. You know, you keep things moving and you're less likely to have problems. And that's just something in this type of instance where we just had the loss of power that would also serve our chillers for our motors to keep the heaters going or to have them circulating, keep everything moving so that we have less mechanical failure. (44:12 - 44:19) But we could go down to Home Depot and buy a small generator. No, keep those heaters going. Not to circulate the water. (44:19 - 44:24) No, sir. No, no. The heaters, the seven amp heaters that caused the problem this time. (44:24 - 44:35) But we're actually looking at the full root cause of what we need. Not just, you know, the power outage to try to dry the heaters. We're looking at the full root cause of what we may need for this campus for now and in the future. (44:36 - 44:55) Like I said, this is future preventative measures. And that's why we're looking at the whole picture, not just the one piece. That answer your question, sir? Yeah, I mean, we can we can nitpick every single generator, pop in and keep the heater going. (44:56 - 45:04) I think we're talking about bigger picture here. We're talking about the complete plant protection versus just heaters on two motors. There's a lot of other circuitry. (45:04 - 45:20) There's a lot of other components in these physical plants other than just these little motors, the heaters on the motor. So I think they're talking about going whatever's circulating out of those plants is going into all the other buildings. You know, there's all this equipment in every building. (45:20 - 45:28) There's air handling units. There's all kinds of stuff. So, you know, an example is my pool at my house has winterization protection. (45:29 - 45:39) I'm not getting in my pool in the winter, but when it gets below 32 degrees, my pump turns on to keep everything moving. Yeah, because it doesn't freeze. It's the same years. (45:39 - 45:43) We've never had that problem is all I'm saying. But we might. It could happen. (45:44 - 45:52) But without all the individual it might not happen. We've had two hard freezes in the last two years. Do what? We've had two hard freezes in the last two years. (45:52 - 45:57) We didn't lose power, though. Yes, we did. So do we lose anything? No, we got lucky. (45:59 - 46:13) But without the air handlers moving the water, you have to have those working also, right? We can create a loop. With our house. So we can keep everything moving. (46:13 - 46:20) We can debate that. That's a big facility condition assessment analysis. We're not going to work that problem today. (46:21 - 46:41) But moving forward, like I said, I've actually got surge protection on here, too. It's something else we're actually looking at. And we're working with not only our on board electricians, but we're also working with our electric electrical contractor just to see what all kinds of possibilities are out there to try to help for surge protection for our different mechanical areas. (46:43 - 47:03) Do we have phase failure protection on any of our motors? Excuse me? Do we have phase failure protection on any of our bigger motors? That's what he was just talking about earlier. On the generators that we have on the motors, we have a south plant. There is single phase detection. (47:07 - 47:28) I think the clarifying answer was we thought that the failure of the chiller motor was due to improper protection. Power came on, something surged, didn't protect it, and we lost the motor. We had just replaced six months earlier. (47:29 - 47:42) But what you explained was that wasn't what caused it. Exactly. So you would expect in a commercial facility like this, we would have all the proper electrical phase protection, surge protection, everything else that is part of electrical equipment. (47:43 - 47:47) Correct. Right? It's going to blow. Something's going to blow before you damage things. (47:47 - 48:02) Now, you may still damage some things, but it won't damage it as much. Not as much. So are we good with that? Like you said there, it will lessen the blow. (48:02 - 48:07) Exactly. And that's exactly what I mean by it. It doesn't 100% protect, but it lessens the blow. (48:07 - 48:14) Because a surge protection is nothing but a 50-50 shot. You get better odds in Vegas sometimes. We have them at home. (48:14 - 48:20) I mean, we experienced it. You can have a power failure and lose some of your electrical equipment and not others. Exactly. (48:21 - 48:35) And all still breakers, surge protections, everything, so. Yes, sir. But some of the other future preventive measures we've taken right now is we actually relieved our generator service company, and we've actually replaced them with, like I told you, PFS. (48:37 - 48:50) We're having additional discussions. With JCI about extra efforts that could be made to assist in preserving our equipment. We've already been talking with them, trying to find different things that we can do. (48:51 - 48:58) Their technicians are absolutely wonderful. They come out here, they assist. They give their input, run it up. (48:59 - 49:18) They answer questions when we ask the technicians, and we always get answers back. They're actually working with us very well to try to make sure that we have the least amount of issues that we have. Right now, we're also completing a complete campus analysis of electrical systems, all of our main gears, transformers, everything. (49:20 - 49:40) And we're also, like you said, we're researching other means of monitoring full power supply or single loss space. We're working on all that as we speak, trying to get things moving for us. These are all the HVAC issues that we had directly after power was restored. (49:41 - 49:56) South Plant, we lost the number one chiller motor, which again is back out for repair. We lost the number one VFD, variable frequency drive unit for the pump motor. We lost the number three VFD for the secondary chiller water pump. (49:56 - 50:07) And then we also, once we got the VFD repaired, we found out that we also lost the actual number three secondary chilled water pump. It grounded out. We're getting those taken care of. (50:07 - 50:25) We also found of the gym motor ASU tripped, and it blew one of its main breakers along with its VFD. And the gym four ASU, it lost a starter breaker in its circuit breaker. We lost the gym pool circulation pump. (50:26 - 50:36) Got that fixed the next day. Rooftop unit. After the full power outage, after it came back up on the 18th, we actually had to go over and do everything. (50:36 - 50:47) We found out we lost the relay to the chilled water pump. With that one, if you don't have that, it just got its own chilled water system. The adult learning center, we had an ASU number two that was inoperable. (50:48 - 50:52) We were already working on one and three. Three had already been out. It was being replaced. (50:53 - 51:02) Going from an R22 unit to more up to date. Childcare, VFD, and main unit circuit board and electrical fire. I discussed that earlier. (51:03 - 51:11) And then we also lost the arena scoreboards. We went and we troubleshoot them as well as we could. We changed the fuses that were in them. (51:11 - 51:19) Our guys don't know enough about them. We've already called spectrum out. We're just waiting for them to actually be able to get a lift and get onto the actual floor to work on the main scoreboard. (51:21 - 51:40) Any question about any of those? Land care and cleanup. This is on page seven through eight of the reference that I gave you. Just so y'all know, I don't know if you realize how much 250 cubic yards is. (51:41 - 51:56) It's a huge amount. It almost covered just over a half of a parking lot four over by the arena. All this is basically a breakdown of day to day. (51:56 - 52:28) A lot of people had questions about how much we were doing or what was going on with the land care and the removal, debris removal and the tree removal for safety. This is just basically a breakdown so that you can actually see all the different costs of what we had to spend and how we had to get people out, how many people we had out and how many vehicles that they had to use to be able to get everything completed. And it's the same thing, just a continuation all the way to the 19th when they finally got the last bit of it off our campus, moved it away so we didn't have to see it anymore. (52:31 - 52:52) And that does conclude the report. Is there any other questions you may have? Can you update this generator sheet with the hours that are on each of these generators? You would like to see the hours on each generator? Yeah, just for you. Yeah, I mean I can do that. (52:56 - 53:13) Anything else? So is that all the information reports you have? Yes, sir. For today? That is all I have for today, sir. Okay, I remember seeing a matrix on follow-up items after Hurricane Beryl in all different areas of the campus. (53:14 - 53:24) I think it was sent out to us. It was a very comprehensive overview. I thought we would be looking at that today because that had a lot of very tangible follow-up item areas. (53:29 - 53:41) That's something that... Do you have that available? I do not. All I have is one hard copy. A lot of the items that were on that matrix, they were already discussed during this meeting. (53:41 - 54:08) So all that's additional is who's responsible for what and what's the start and completion date. Yeah, that was a very, very good, concise, broken up into areas like IT. It was a very good summary of everything and high level with some summary of areas, details in some of the areas, but high level. (54:08 - 54:22) And yeah, I did have some who's responsible for doing that. Yeah, maybe as we move forward, we can just get that as an update tool because it was pretty complete, right? I mean... Yes, sir. So it's just something to keep us on track. (54:22 - 54:39) So this after action report actually is a homeland security guidance template that we use. And that's just to keep us on track on the items that need to be improved and what we need to work on, our capability gaps. Okay. (54:39 - 55:05) Were any of these items or cost part of any kind of reimbursable? Yes, sir. We did submit for female reimbursement for public assistance. And right now they're being, let's see, total costs we submitted was $245,000 and $595,000. (55:05 - 55:26) And that was to cover the force account labor, the vegetative debris removal, all the equipment damages that we mentioned. And then there's a Plain State jail greenhouse, the roofing material that was needed and it was damaged. So it's still pending approval from FEMA, but I'm meeting with them every two weeks. (55:26 - 55:33) And that should be completed by January. Okay. Well, that's good to know. (55:36 - 56:40) Anyone have any other questions? And did this meet the expectations that we had as a board on getting an update on the hurricane barrel impact on our campus, repairs, you know, equipment getting hit twice in a short period of time? I would just like to comment that I appreciate all the work that went into informing this. And it's not, I know I personally don't want to get into micromanage and do your job, but when the college is shut down for an extended period and it interrupts our registration and everything, then, you know, that sets off alarm bells. I just, the only thing I would ask is in the discussions that you have at some point, the part of that discussion be if we see a major event coming our way and we know it's going to be serious, do we have or can we develop a shutdown procedure to protect our equipment? And I know industry does it and my family's background in that. (56:40 - 56:49) And I used to practice it in my little business. I disconnected my building and taped the doors up and walked away kind of thing. So that's something we can look into. (56:49 - 57:04) If you would, as everybody and, you know, has their thoughts and their input, if that could be a situation, if we know we have something serious coming and that wouldn't cost anything to. No, I understood. Flip switches. (57:04 - 57:12) So that's my only thing. I appreciate all the input from everybody in the hard work that went into this. Great. (57:12 - 57:17) Any other Mark? Good. Everyone else good. Yeah. (57:17 - 57:30) I just want to thank you for everything you did. I know that I made this comment. I know to Dr. Villanueva and to Annette Ferguson during and after the event, we feel helpless when something like that's going on. (57:30 - 57:34) We don't have a role on site. We're not part of the team. We're not part of. (57:35 - 58:23) And, you know, sometimes just us hearing or knowing what's going on helps us feel like we're at least contributing by supporting. Right. Our role is to look at this afterwards and figure out what can we do as a board to help this institution weather these storms, whether it's hardening our facilities, improving our electrical systems, looking at how many feeds we have coming in from Centerpoint and maybe going to a higher level of Centerpoint and figure out how can we be looked at almost like a hospital? How can we be a priority on their system? And I know that as we go through our community and look at the impact that, you know, we know what News Creek ISD's impact is when, you know, all their facilities are out and students are impacted and all that. (58:23 - 58:33) Well, we have the same impact, right? We're affecting people's lives. And just because it was in the summer and we didn't have a lot of folks here didn't mean it didn't impact a lot of people. We saw the impact on our registration efforts. (58:34 - 58:47) And, you know, what a great recovery. Congratulations to you guys on setting another record. You know, and so, you know, we get these challenges, we hit them face on and the team is awesome. (58:47 - 59:01) I mean, just awesome. You guys just do great things. Our role is what can we do at the bigger level, money-wise, you know, support-wise to harden our facilities, to be able to continue delivering service. (59:01 - 59:22) I know from an IT standpoint, you know, if we had an emergency operations center, city has it, News Creek has it. We need one. We need a place where when something like this happens, that the key people can come into this facility and keep the core operations going that allow us, if they're able, because everyone's the same. (59:22 - 59:26) If you don't have power, you can't leave your house. You can't go to school. You can't go to work. (59:26 - 59:35) But if you're able, you can connect. And so those are the things that we're looking forward to in this facility's master plan, and this being a big part of it. This isn't the first hurricane we've ever had, man. (59:35 - 59:40) I mean, it ain't gonna be the last. It's not the first freeze we've ever had. It's not gonna be the last. (59:40 - 59:51) So we've been enduring these things for decades, right? And we're just gonna get better handling them. Right now, it's all being handled with people. And that's the best resource we have. (59:51 - 1:00:06) But we can certainly engineer a lot of solutions to help the people dealing with the problem. So, Mr. Chair, I would just add, and I know Regent Hemsel and Regent Gerald were involved in this. During Harvey, the city looked to Lee College to house people that didn't have any place to go or were out of their homes. (1:00:07 - 1:00:22) And so, I mean, it started out of the church, but it moved to the college. And so we should get a little special attention because when nobody else could come help, the Red Cross couldn't get here by boat or plane or any other way. The city turned to Lee College. (1:00:22 - 1:00:35) Yeah, and if we can have power and be in service, we can provide that service to the community. The city is going to look to us. Well, and I would also say, I just I know that when it was shut down, it still wasn't completely shut down. (1:00:35 - 1:00:53) And I appreciate the fact that you had employees here on this facility out working. So we may we know that we're pretty much shut down. But I appreciate those who leave their homes and their families that come to make sure that this place is as safe as it can be. (1:00:53 - 1:01:03) So I appreciate that. Thank you so much. All right, looking at our agenda, we've gone through all the informational reports. (1:01:03 - 1:01:10) Next is executive session. Do we have any reason to go on executive session? Thank you very much. Next matters of concern for future agenda. (1:01:10 - 1:01:26) I think we'll be our next building committee meeting. We're going to try to schedule and I will talk just briefly. We're going to try to get with everyone and look at the timing of the next meeting to look at some of the companies that have submitted the RFPs for. (1:01:27 - 1:01:40) RFQs for Facilities Master Planning. So we'll be working with everyone's schedule coming up. And other than that, anybody, anything else for a building committee agenda in the future? Hearing none, I guess that's it. (1:01:41 - 1:01:44) We're adjourned. Thanks again to everyone. Thank you for the reports.