(0:01 - 0:15)
Give them the adjusted resolution. Edited. Yes. 

Okay. Obviously, we don't have public comment. No one contacted us. 

Okay. We didn't give them the opportunity. If they are, they couldn't get in.

(0:18 - 0:45)
Okay. Okay, so agenda item consideration of compensation for college employees impacted by weather related closures of the college administration recommends that the board approve the resolution authorizing compensation in full and for full and part time hourly employees impacted by the closure of the college due to inclement weather for the week of April 29 through May 3rd. Do we have a motion on this item? So moved.

(0:47 - 1:05)
We have a second. Okay. I have a motion. 

Was that Mark? Mark Hall. Mark Hall. Okay. 

And a 2nd by Judy discussion on this item. Yes. The, the discussion we had this afternoon about compensating other employees.

(1:06 - 1:24)
That were required to work during the closure. Do we have is there is that reflected anywhere in our policy? To my knowledge, okay, provided what policy said. Yeah, and we just provided what policy said already.

(1:25 - 1:38)
Okay, so there's nothing additional that speaks specifically to. What you're describing just been our practice and it is, but it has been our practice for many years and we did. I don't have an updated list, but we do have.

(1:38 - 1:54)
I mean, essentially, every, every person, or every organization we contacted has also responded. They do the same, but they either provide straight time or, or over time. This not be the same policy as what we do, like, when we have a hurricane shutdown.

(1:55 - 2:17)
Absolutely. Just wondered this is a question I've asked several times, but this is the 1st time I've got an explanation. Like this, we are compensating. 

We don't have a policy that covers this. If 1, I mean, if we have a partial shutdown. Does this trigger where everybody gets pay, even though.

(2:18 - 2:40)
They're not impacted by the, the closure as far as their hours are concerned. My understanding is we were just making employees whole and that's what I've been told. And now the explanation is, is all other hourly employees that didn't work are going to get extra extra.

(2:42 - 2:57)
The only only extra is essential employees who are essentially. Giving what we said is similar to hazard pay. When they're here to make sure that the college is running and to identify problems to keep it running.

(3:00 - 3:17)
We have no policy to do that, though. Is that correct? Well, but that's I know it's been a practice, but we, I was. I mean, I've previously been told it wasn't a practice, but I am now understanding it has been practice their policy covering this.

(3:18 - 3:32)
I think what I shared with you is what I thought was. Was happening and now today is the most recent information that I have on this matter. And so is the motion just to pay.

(3:33 - 3:52)
Our hourly employees that were not able to, even though they were on call and would have normally been there. It's just to pay them for the time that they didn't work while the college was closed. And the essential employees, yeah, the 29 essential employees that were required to be here.

(3:52 - 4:18)
But they're required to be here. Can you hear me? Yeah. People are getting extra pay. 

Everybody else is just not getting less than 40 hours. 29 people showed up to work. Right and they're right. 

They have to work. They have to be required to. Others were not.

(4:19 - 4:41)
We'll keep them all like everyone else. They showed up to work, so they can pay hours. I can't I want I want to make it right for our employees that actually lost hours. 

They're at the bottom of the pay scale. They need it. They were on call. 

They had to show up. I can't support paying everybody. We have no policy to cover that.

(4:42 - 4:57)
And without, I mean, if 1 employee, what triggers this, you know, if just a few employees. But let me just back up if this was done during. It resulted in huge payouts my understanding.

(4:58 - 5:14)
And I can't support it, but I'm 1 vote. I want to make real clear that I want to make our employees whole. So, so you're saying it's, it's kind of an unlimited thing.

(5:14 - 5:26)
If if the college would be closed for, say, a week, please. What go ahead. You need to turn the volume down because it was not.

(5:27 - 5:30)
It was too loud. Go ahead. Mark.

(5:30 - 5:47)
If the college were to be closed for, say, a week. And all we had there was security guards. Are you saying that those security guards? Would get their normal pay plus they would get another paid again.

(5:47 - 5:54)
Because there happens to be the only ones that are working. Correct. Yes, those are essential employees.

(5:54 - 6:00)
Right. It's that's double the security guard. Is it that their job to be there? No matter.

(6:01 - 6:19)
What yes, it's consistent with every other industry business out there. Gilbert, I've never heard of this before in a business. We've approved this before. 

No, no, we were told it what this didn't happen. But. Yes, we have, but we have no policy to do this.

(6:20 - 6:25)
But we, but we've done it. Well, we stopped doing it. We have no policy.

(6:27 - 6:36)
This is Leslie. We approved this very thing back in 2017 during Harvey. I believe we are closed down for over a week.

(6:36 - 6:41)
February, there was a day I think there was winter, like, maybe a freeze. Okay. Close for the day.

(6:43 - 6:58)
We've done this a couple of times when we've been closed for a week or longer. We paid for everybody who did not work who was unable to work and we paid. The straight time for the essential people that had to be here essential personnel.

(6:59 - 7:10)
And I asked if if this was happening, because it was not clear. And I was told that, no, we're just paying the workers that didn't get to put their hours in. That's my understanding.

(7:11 - 7:46)
No, that's that was my understanding and that was what I was. You know, told and ask about it and and I'm. And I've asked about it again, and the answer that Dr was very comprehensive. 

I wish I had gotten that. You know, prior, but we have no policy to do this. This is what triggers it. 

You could theoretically have 1 employee off and 50 employees, you know, get double because we have to submit the resolution, which is what we're doing. Yeah. So, my policy, so I think.

(7:48 - 8:01)
Is that Gina? Yeah, I'm here. Yeah. And so I just want to it sounds like what we're going back and forth about is something that market saying we don't have a policy for.

(8:01 - 9:21)
But we definitely have done this before. So, if you're holding a market that you're going to vote against at this time, and you're asking that we get a policy in place so that we can do it officially by policy in the future. Then let's just do that. 

I mean, we have a motion. We have a 2nd and if you're going to vote against, or if anybody's going to not vote for it, that's fine. We don't currently have a policy that speaks directly to it. 

That doesn't mean that we can't come up with a policy, but that won't help us with what we're trying to do today. So, is that what you're but is that what you're asking to do is for us? You feel more comfortable if we get a policy that that says how we're going to do this each time because these weather events will continue to happen and we will continue to need to compensate our employees for it. So, I agree with you, we can put a policy, but that doesn't change the fact that this has been this isn't the 1st time we've done it since I've been on this board. 

So, it has been a practice. You have a board policy that tells us that we have to have a board resolution to do this and that's what we do. So, I just want to clarify really quick region hall, because I feel like you feel like I, I have.

(9:21 - 9:39)
I'm told you incorrect, which maybe I have, but my concern, my understanding of what your concern was in the past is that we were paying regular employees double time. Like, every, and I just, and I was always saying we are not paying them double time. So, we were only we are only paying.

(9:40 - 10:13)
Essential employees. Straight time plus straight time again. Regular right? And those are the, those are the essential employees only. 

And in this situation, it's 29 employees. At the total cost of 1400 dollars. Yeah, and my understanding when I asked you that was, was I talking about I knew it didn't include faculty and everything. 

That was the only reason I voted for it, even though the language seemed to be in there. And I had, if you recall, it was been several years. I was concerned about it.

(10:14 - 10:55)
So, you have and I, again, I always thought it was regular employees that you were concerned for being double paid. And I always understood from. Again, we're not being double paid. 

We're only talking about essential employees who are being straight paid twice. So that may be double paid to you. That's double pay they came in that there's their schedule. 

I mean. It's the other people would have come to work. They were scheduled to work. 

They have no opportunity to earn double pay. Because this campus was closed, it's not. That's absolutely true. 

They do not have the opportunity to to work when the college is closed. They do not. You're right.

(10:55 - 11:00)
That that's correct and likewise. I don't think so. That's a non essential employee.

(11:01 - 11:13)
But only the essential the ones needed to keep the going. Make sure there's no vandalism. Those are the only people so calling right? We're not calling them.

(11:13 - 11:28)
In the middle of the night, we're calling them for their regularly scheduled hours. And it's been deemed that weather conditions or whatever, make it not safe to be on campus or to travel to campus. So that's why it's only the essential employees.

(11:29 - 11:44)
But non essential, I'm sorry, essential employees may be asked and have been asked during inclement weather to be here at different times. Other than their regular scheduled hours. So, for example, when we have a ride out crew during a hurricane, they're going to be here 24 hours a day.

(11:44 - 12:11)
Right, and they'll be paid time and that's exactly right. That's what we're talking about. But that's not what happened. 

That's not this situation. I mean, it was raining, but I just. Yeah, I guess, but they were, but region hall, they were still doing the essential duty. 

So I'm not sure if you heard, but we had some roof leaks. So there was water in places. So HVAC wasn't working.

(12:11 - 12:29)
Our network for it went down at 2 o'clock. So, and security was out putting cones and assessing the area for safety and security issues and marking off areas for people to avoid. So, they were doing what they needed to do during what we would call an emergency closure during those 2 hours.

(12:30 - 12:41)
And that, okay, but happened to coincide at the start. That's their job description that's their job. True, but everybody else got to stay home and they're still.

(12:43 - 12:55)
That's that's immaterial. It's really immaterial. But go ahead. 

Okay. Does anybody else have anything to say on this or can we vote? We're ready for the vote. All right.

(12:55 - 13:10)
All in favor say, I raise your hand. Gina, you can say, I, I'm saying I, because I don't know what my hands are. Thank you. 

Yeah. Okay. So, uh, all opposed.

(13:11 - 13:35)
I don't know if you okay, I got you. Wait. Okay. 

So. As I see it, I have 8 in favor. Y'all correct me if I get it wrong. 

I have 8 in favor and 1 opposed. Yeah, he did. Mark him. 

So did you vote? I saw I saw him go up. You voted in favor, correct? Yeah, that's what I saw. Yeah. 

Okay. I have. I have 8 in favor and 1 opposed motion passes.

(13:35 - 13:46)
Now, moving on matters of concern for future agenda. I guess policy committee will take this up and bring us something in the future. Anybody else have anything.

(13:47 - 13:59)
Yeah, and we also Darrell, when we do that, can we get. HR to write us up an example of how much we're paying and how this actually works. I mean, if a guy's.

(13:59 - 14:11)
If a security guard is here for 50 hours, is he getting overtime on his original? They're getting they're getting straight pay. I'm sorry region for interrupting. So if they're making 24 dollars an hour.

(14:11 - 14:47)
They're making an additional 24 dollars, and we have that right up for this particular situation, which involved 29 employees and the total cost was 1400 dollars. But it was not so they don't get overtime. No, it was 2 hours and not overtime. 

Okay. I mean, I'm just asking, you know, if we can get an example of, say, 1 or 2 people, how that how that works, you know, a guy works 50 hours, you know, and he. He's on call for, you know, they would get 10 hours of overtime though, and that is paid at a different rate.

(14:48 - 15:00)
So, I want to make sure I clarify that's what I'm asking. If he works 50 hours. You know, is he get overtime on the original and then is he get overtime on the.

(15:01 - 15:15)
And your example is for somebody to write it down so we can look at it. The only time that overtime is triggered is beyond a 40 hour work week because of fair labor standards act. So.

(15:15 - 15:46)
Yeah, yeah, so it's beyond the 40 hours that we even would consider the overtime payment. But it has to be hours work, right? It has to be hours work. Not make not about a security guard that works over 40 hours. 

How does that impact him with the double pay thing? Does he get. And you can write this, I'm just asking for a future. That's a good ask mark to get an example so that it's clear.

(15:46 - 15:58)
3 times 10 hours. You get 10 hours of overtime pay and 80 hours of straight. So, if y'all can write that, okay, so if he works 10 hours overtime.

(15:59 - 16:10)
Then then what's his what's his bonus time? Is that the overtime? Right? No, please bring an example. She's going to write it up. But the example is.

(16:10 - 16:30)
That he would get that person would get 80 hours of straight time pay and 10 hours of overtime pay. I'm going to write that up as you request. And this Leslie, can you make sure for our next policy committee? That we have something on to talk about this please.

(16:30 - 16:57)
Ma'am, thank you. I would like to request a tutorial. I never got an email. 

I can't I couldn't find a link. I was. In no, no man's land. 

I had no idea. So, if someone could walk me through this next time, and I've done many times, so I don't. I think it has to do with outlook and this.

(16:58 - 17:42)
I don't know, maybe it's not set up on my computer correctly, but I agree. I agree. Normally, normally, we just click the link and you go there. 

So I don't know what I never saw a link. I never found a link anywhere. Nor did I get set up as a webinar rather than a Webex. 

And so we're, we're no longer going to do webinars. Uh, Leslie's idea was we scrapped Webex completely and go back to zoom or teams teams worked really well. Our Zen, that's better. 

No, this is Mark Hall. Yes, sir. There was other correspondence we had today about the letter from the governor.

(17:43 - 17:53)
We, and the, as the regular agenda is done, we are going to go. No, we're talking about future. I'm for future agendas.

(17:54 - 18:00)
Okay, that's what I'm listening to you. I'm going to I'm going to bug out. That's what I'm asking.

(18:01 - 18:13)
I got to be back up for pinning, so I've got to go. Yeah, okay. So, future agenda, could we address we made some policy changes a year or 2 ago.

(18:14 - 18:45)
That go to the heart of what the governor's letter and I think that also. Where if we follow the governor, we're not going to be in compliance with the rules. Of the, or whatever it is national junior college association. 

So, could our policy committee look at that. Our current policy, as we amended it a year or 2 ago. And see how it complies with the governor's letter.

(18:46 - 19:23)
What policy and what policy are you talking about? Which which policy are you referring to? Mark? I'd have to go back and look, can I get with you on that? It was 1 pretty sure if you want the policy committee to look at it, it would help if you told me which policy you want me to look at. Okay, I try to go look for it. I'll lose it. 

I'll lose my connection. So can I contact you directly? We think it's FF. D. B. Yes, FF. 

D. B. F. F. B. boy. D as in David B as in boy. Okay.

(19:23 - 19:33)
And up and see if that's the 1 that I believe Dr. Walters. Yeah, I answered my question 2 years ago about that. So he may know exactly which 1 it is.

(19:34 - 19:42)
So, okay, so the policy committee will take that up. Okay, that 1 add that 1 to miss Leslie. Thank you.

(19:42 - 19:44)
Got it. Okay. Anything else.

(19:46 - 19:51)
This meeting is adjourned. See you at the penny. Any.